Important Travel Information

As a Business Fellow you may be traveling to your partner site to conduct business related to your project. While your faculty mentor will provide guidance for your team related to travel, it is important that you be familiar with Ball State’s travel policies and the required paperwork.

Your faculty mentors received guidelines for university travel, including sample university travel forms, as part of their Business Fellows Procedures Handbook. Any student traveling for Business Fellows needs to complete an Authorization for Travel Form B-27 for each trip. If you are requesting a university vehicle, a Vehicle Request Form B-28 must be completed for each vehicle. For example, one faculty mentor and four Business Fellows students are traveling to Indianapolis in one university van. In this case one travel authorization form, listing the driver and all passengers, and one vehicle request form need to be completed and submitted together. All travel authorizations need to be signed by the traveler and all vehicle passengers need to be listed on the vehicle request. Submit completed forms to Emily Rosendall in the Career Center. Signatures of approval are required from Nicole Feldhues, project manager, and Jeannine Harrold, project director.

Please turn forms in at least two weeks in advance in order to provide enough time to request a vehicle, gather the required signatures, and submit all forms to the transportation office. Forms can be obtained from your academic department or by your faculty mentor online through FormFinder found on BSU@Work. If you have questions about this process or how to complete a form, ask your faculty mentor or call Emily Rosendall at 285-2430.

 

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